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NHS AfC: Band 3
Job overview
To provide a service to the Trust where suppliers are paid efficiently thus ensuring a constant flow of supplies and services and to meet statutory targets for NHS payments of accounts.
To provide ad-hoc information to Departments and Suppliers.
Main duties of the job
Accurate payment processing of invoices and credit notes in line with the Payments procedures, maintaining accurate and timely supplier accounts.
Ensure prepayments, recharges and direct debit invoices are dealt with correctly.
Identify the need and reason for the cancellation of all incorrect invoices and credit notes.
Identify the need for supplier account details to be amended.
To provide assistance to the Payments Team Leader.
Respond to correspondence and queries accurately and promptly in order to provide a quality service to both suppliers and the Trust.
Create and maintain good working relationships with colleagues and Trust managers to ensure that a smooth running and efficient service is provided.
To provide support to Payments Assistants when necessary to ensure targets are met.
To provide ad hoc information for other Trust departments.
Ensure strict controls are followed to comply with audit requirements.
Any other duties as and when required, appropriate to the post.
Working for our organisation
With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Detailed job description and main responsibilities
Please refer to the job description and person specification attached to the advert for the full details.
Person specification
Analytical and Judgement Skills
Essential criteria
- Good use of Microsoft Office particularly excel.
Desirable criteria
- Ability to analyse and interpret data
Experience
Essential criteria
- Accurate Finance and Admin skills in an Accounts Payable environment
Desirable criteria
- Preferably within the NHS
Communication and relationship skills
Essential criteria
- Good communication skills with good command and written & spoken English.
Desirable criteria
- Able to adopt a customer-focused approach and answer routine enquiries.
Training and Qualifications
Essential criteria
- Minimum of 5 GCSEs or equivalent
Desirable criteria
- including Maths and English.
Planning and organisation skills
Essential criteria
- Plan work for self, and prioritise in order to meet deadlines.
Physical Skills
Essential criteria
- Requires excellent keyboard skills where the inputting of financial data at speed and with accuracy are essential
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation such as passports, visas and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
